In today’s fast-paced world, the ability to multitask is often celebrated as a hallmark of efficiency and productivity. We juggle emails while attending meetings, scroll through social media while eating, and reply to messages while watching television. But is multitasking truly making us more productive? Or is it just an illusion of efficiency?
Many people take pride in their ability to multitask, believing it allows them to get more done in less time. However, according to a study by the American Psychological Association, multitasking can reduce productivity by as much as 40%.
This is because the human brain is not wired to handle multiple tasks simultaneously.
Instead of truly multitasking, what we are doing is task-switching—rapidly shifting focus from one task to another. This constant switching comes with cognitive costs, reducing efficiency and increasing the likelihood of errors.
The brain requires time to refocus each time we switch tasks, meaning that rather than saving time, we are actually wasting it.
I have to admit that I fell into the trap of multi-tasking many things at once under the illusion that I was being hyper productive. Instead, I found myself being more stressed out, making more mistakes and getting tired easily.
Last month, I came across the opposite of multitasking, monotasking, meaning focusing on one task at a time. Monotasking has been shown to lead to higher productivity, better quality work, and improved mental well-being.
The Advantages of Monotasking
- Higher Quality Work When we dedicate our full attention to one task, the quality of our work improves. Whether it’s drafting a report, cooking a meal, or driving on our busy roads, focusing entirely on the task at hand reduces mistakes and increases efficiency. Think about the last time you saw someone texting while driving, not only is it dangerous and inconsiderate, trying to multitask in this manner makes the person a worse driver and communicator.
- Better Time Management Contrary to the belief that multitasking saves time, monotasking allows us to complete tasks faster and with fewer errors. By fully engaging with one task before moving on to the next, we finish work more efficiently because our mind doesn’t have to constantly shift from one task to another.
- Reduced Stress and Mental Fatigue Constant task-switching can be mentally exhausting. Monotasking, on the other hand, allows our minds to work more naturally, reducing stress and improving mental clarity, better decision-making and overall well-being. Doing one thing at a time makes tasks feel easier, which will reduce our stress levels and make us a happier person. How refreshing!
- Improved Memory and Learning When we give a task our undivided attention, we process information more deeply, leading to better retention and understanding. Since practising monotasking, I focus and recall better in meetings by focusing on one person and thought at a time and finishing my thoughts before moving onto the next topic instead of jumping around from one topic to another.
The real secret of monotasking is having presence of mind. Whether we are engaged in an important business negotiation, listening to a friend, or simply crossing the street, being fully present ensures we make the best decisions and avoid unnecessary mistakes.
I have added one more step to monotasking, which I call micro mono tasking. Meaning to enjoy every task we do no matter how small and be present in the moment.
When was the last time you shampooed your hair without thinking of something else? Do you really taste your food when you’re watching your phone whilst eating?
Slow down, focus on one thing at a time and you will see your productivity increase exponentially. Remember, you should focus on being productive, not busy, which is the illusion multitasking can create.
In an era where distractions are endless, perhaps it is time we move away from the illusion of multitasking and embrace the effectiveness of being fully present—one task at a time.
